We are seeking a dynamic person to join us as Office Manager. We have a small team so a self starter with initiative is required. You will be given goals and expected to roll up your sleeves, work autonomously and manage upwards consistently to ensure the office runs smoothly. You will also support the Managing Director and Executive team when needed.
This role would suit someone who loves to do a bit of everything, be the go-to person and has amazing abilities at multi-tasking, prioritizing and thinking outside the box. Your role is to ensure the smooth and efficient running of the office. To make our office run smoothly here’s what we need of you:
•Provide administrative support to the MD and the Executive Team •General reception duties including answering phones and taking messages, meeting and greeting clients, suppliers and visitors •Ensure smooth and efficient running of the office by anticipating needs, ensuring supplies are replenished and office is clean and tidy •Daily mail collection and distribution •Maintain files, registers and archiving systems including correct storage of sensitive information and transfer and disposal of records as required •Maintain office equipment and liaise with external suppliers to ensure smooth running of equipment •Liaise with Property Management & maintenance contractors to organise repairs as required •Assist HR to organise team events, implement admin procedures and control office security & accessibility. •Other ad hoc
Desired Skills & Experience To be successful here is what you need:
•Previous experience in a similar role ideally with a small fast paced team •Be a motivated self starter •Be driven by customer service and achieving results •Excellent oral and written communication skills •Ability to work independently as well as in a team environment •Ability to develop and maintain relationships with people at all levels •Ability to work with sensitive and confidential information •Intermediate to advanced skill level in Microsoft office suite and google apps •Experience with MYOB and Salesforce highly regarded
