SPN
12/09/2014 14:55
MEETING
REL: 1455 HRS South Port New Zealand Limited (NS)
MEETING: SPN: South Port NZ Ltd - Notice of Annual Meeting
NOTICE OF ANNUAL MEETING
Notice is hereby given that the 26th Annual Meeting of the shareholders of
South Port New Zealand Limited will be held in the South Port Board Room,
Administration Building, Island Harbour, Bluff on Thursday, 30 October 2014
at 10.45 am. A tour of the Port will be programmed to commence at 10.00 am
on the day of the meeting. This provides shareholders attending the meeting
with an opportunity to view the Port and its operational assets. Please
advise your intention to attend the Port tour by emailing
[email protected]
Port Security - Please note for those attending, not only will a driver's
licence ID be required to be presented at the security gate to gain access
onto the South Port Island Harbour, but advance notice of the name/s of
people wishing to attend is to be relayed by either phone or email. This is a
mandatory requirement under the Maritime Security Regulations.
BUSINESS
1. Financial Statements
To receive and consider the Directors' Report, the Financial Statements, and
the Auditor's Report for the year ended 30 June 2014.
2. Directors
To elect two Directors.
- Mr R.T. Chapman and Mr J.J. McClean retire by rotation in accordance with
the Company's Constitution. Mr Chapman and Mr McClean now offer themselves
for re-election to the Board of Directors.
In the Board's opinion Mr Chapman and Mr McClean would, if appointed as at
the date of this Notice of Meeting, each be an Independent Director of the
Company as defined in the NZSX Listing Rules.
Director Profiles attached
3. Directors' Fees
To consider and if thought fit, resolve to increase the maximum annual
aggregate sum available for payment to non-executive directors for each
financial year commencing 1 July from $230,000 to $235,520 (being an increase
of $5,520 per annum (2.4%), such sum to be divided between the non-executive
Directors as they determine.
"This resolution is pursuant to Listing Rule 3.5.1. In the event of an
increase in the total number of Directors holding office, the Directors may
without shareholder approval, increase the total remuneration by such an
amount necessary to enable the Company to pay to the additional
Director/Directors remuneration not exceeding the average amount being paid
to each of the Company's other non-executive Directors".
4. Auditors
To authorise the Board to fix the auditor's fees and expenses.
Explanatory Note
The Office of the Controller and Auditor General continues in office in
accordance with section 19 of the Port Companies Act 1988 and Section 196 of
the Companies Act 1993.
5. General Business
Questions from Shareholders at the Annual Meeting
The Company wants to provide comprehensive answers to any questions you may
wish to ask at the Annual Meeting. Accordingly, we encourage you to send any
questions you wish to raise to email address [email protected] and we
will then be in a better position to answer these in greater detail when they
are raised at the meeting. However, not sending us questions in advance will
not in any way preclude you from asking questions at the meeting.
By order of the Board
Lara Stevens
Finance Manager
Dated at Bluff this 2nd day of September 2014
DIRECTOR PROFILES
REX THOMAS CHAPMAN, LLB
Mr Chapman is a Senior Litigation and Commercial Partner in Invercargill Law
Firm Cruickshank Pryde.
JEREMY JAMES McCLEAN, BCom, CA
Mr McClean is a practising Chartered Accountant in Southland. He is a
Principal in Invercargill accounting firm Malloch McClean Ltd, holds a Public
Practice Certificate with the New Zealand Institute of Chartered Accountants
and is a Justice of the Peace. Mr McClean has provided business advice to a
number of Southland rural and urban businesses for more than 30 years.
Proxy Appointment
If you are unable to attend the meeting, please complete and return your
enclosed Proxy Form to Link Market Services Limited, in any manner as per the
instructions on the reverse of the Proxy Form, not later than 10.45am on
Tuesday, 28 October 2014
Alternatively you can appoint your proxy and vote online. To vote online
please visit the Link Market Services website at
https://investorcentre.linkmarketservices.co.nz/voting/SPN. You will require
your holder number and FIN to securely access the website. Follow the prompts
to appoint your proxy and direct your voting instructions.
End CA:00255185 For:SPN Type:MEETING Time:2014-09-12 14:55:01
