Office Manager Position - Summary :
This is an exciting opportunity for an experienced and mature Office Manager to develop, manage and maintain systems and processes within an ASX listed company to enable controlled growth. Background:
OBJ Ltd. is an ASX listed company and has a small team dedicated to the development and commercialisation of the company's skin science technologies. The company is transitioning from a pure research and development team to now developing and licensing products to some of the world's major pharmaceutical and consumer products companies. The company currently has a small and dedicated team who works closely together to meet the company objectives. We are looking to expend the team in the coming months.
The present administration of OBJ is outsourced but with the rapid expansion of the Company, there is need for an experienced and mature Office Manager to assit in the design, establishment and operation of administrative procedures to facilitate the growth and success of the company. Office Manager Principal Duties:
Assist in the design, establishment and operation of office services by organizing operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Designs and implements office policies by establishing standards and procedures.
Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
Basic Bookkeeping duties - all invoicing preparation, lodgment and collection of payments.
Reviewing professional publications; establishing personal networks; participating in professional networking events.
Achieve financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions, management of cash deposits, approval of creditors' invoices and working closely with the company's accountants.
Contributes to team effort by accomplishing related results as needed.
Office Manager Skills and Qualifications:
Supply Management, Mentoring and Managing Staff, Tracking Budget Expenses, HR, Managing Processes, Developing Standards, Promoting Process Improvement, Reporting Skills Part Time Position with flexible hours
The Company is in a position to be flexible in both work days and hours to accommodate personal needs and obligations of suitable applicants. Preferred Candidate:
The role is most suited to an experienced and mature person who has worked in smaller organisations for 10 years or more and demonstrates a hands on approach to the development and implementation of office operating procedures and authorisations. Applications:
Applications must be in writing and submitted through email to [email protected].
Applicants should provide a detailed CV outlining your experiences and work history in the field of Office Management along with any other materials you feel will assist in your evaluation.
Applicants must be resident Australia and preferably in Perth and be able to attend an interview. The Company will not act as sponsor for any person wishing to migrate to Australia.
(20min delay)