Job OpeningsAdministrative AssistantAdministration · Wilmington,...

Job Openings

Administrative Assistant

Administration · Wilmington, North Carolina

Department

Administration

Employment Type

Full-Time

Minimum Experience

Entry-level

Job Description:

Reporting to the Executive Assistant and working closely with senior staff, the Administrative Assistant facilitates the efficient operation of the company by performing a variety of clerical and administrative tasks.

NOTE: This role is subject to the incumbent’s ability to hold and maintain an NRC Q-clearance, as well as their ongoing ability to maintain nuclear site access.

Roles and Responsibilities:

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or employees.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Performs other related duties as assigned.

Qualifications, Education, and Experience:

• Ability to obtain and maintain an NRC Q-clearance.
• High school diploma required; Associate or Bachelor’s degree in Business Administration or related field preferred.
• At least two years of related experience preferred.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Able to type minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Physical Requirements:

• Prolonged periods sitting at a desk.
• Prolonged periods of and working on a computer and looking at a computer screen.
• Must be able to lift up to 50 pounds at times.